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Thursday, July 29, 2010

Potter County Retirement Board Meeting Agenda For July 29, 2010

AGENDA

POTTER COUNTY RETIREMENT BOARD MEETING

July 29, 2010

CALL TO ORDER

ROLL CALL

MOMENT OF SILENCE/INVOCATION

Pastor Connie Hubbard from the Myrtle Gospel Tabernacle Church

PLEDGE OF ALLEGIANCE

PUBLIC COMMENT

NEW BUSINESS

· CONFIRMATION OF AUTHORIZATION

The Compliance Department at CS McKee wishes to confirm their authorizations to perform the following on behalf of the Potter County Employees’ Retirement Fund:

    • Vote Proxies
    • Submit Corporate Actions
    • File Class Actions

· FUNDS TRANSFER PROCEDURAL CHANGE

The current procedure for transferring retirement funds in increments of $250,000.00 from the holding account at Citizens & Northern Bank to Wachovia for investment by CS McKee is triggered when the holding fund reaches $500,000.00.

The board proposes to lower this amount to $300,000.00, contingent on there being sufficient funds to cover retirement benefits due.


· 2nd Quarter Report by Jeff Davidek of CS McKee

o Cash Flows and Investment Performance (Tab I)

o Portfolio Characteristics (Tab II)

o Economic Perspective (Tab III)

o Portfolio Summary (Tab IV)

OTHER BUSINESS

ADJOURNMENT

Prepared by Lucinda Weakland

Potter County Retirement Board Approved Minutes For May 20, 2010

Approved Minutes

POTTER COUNTY RETIREMENT BOARD MEETING

May 20, 2010

CALL TO ORDER: A meeting of the Potter County Retirement Board was called to order at 11:20 am, Thursday, May 20, 2010, in the Commissioners Conference Room. Present were all five board members: Commissioners Doug Morley, Paul Heimel and Susan Kefover, Chief Clerk Todd Brown, Treasurer Krista Miller. Also present were Jeff Davidek, C. S. McKee; Anne Nelson and members of the media Teri McDowell, Brent Addleman, and Gerri Miller.

ROLL CALL: Commissioner Doug Morley, present; Commissioner Susan Kefover, present; Commissioner Paul Heimel, present; Treasurer Miller, present; Chief Clerk Todd Brown, present.

MINUTES – 2/25 /10: Commissioner Heimel moved to approve. Commissioner Kefover seconded. Roll call: Commissioner Morley, yes; Commissioner Heimel, yes; Commissioner Kefover, yes; Treasurer Miller, yes; Chief Clerk Brown, yes.

NEW BUSINESS

· FIRST QUARTER 2010 EMPLOYEES’ RETIREMENT FUND REPORT – Jeff Davidek, C.S. McKee, Fund Manager

Mr. Davidek reported that the fund balance stood at $9,579,705 as of March 31, 2010, compared to $9,236,071 on Dec. 31, 2009. Growth of 3.74 percent for the first quarter of 2010 was encouraging and slightly higher than the 3.56 percent for the S&P 500, EAFE and BC Aggregate Total Index.

He said the year 2010 has seen an increased in the economic rally that was evident in 2009, but there are several “headwinds” identified by C. S. McKee. Business spending, Gross Daily Product growth and job gains are positive trends, but a stronger U.S. dollar value and weaker euro portend market volatility. The U.S. economy could also experience a downturn as the federal stimulus of 2009 expires.

Mr. Davidek said C. S. McKee analysts have been studying the impact of the BP oil spill off the Gulf Coast and at this time have concluded that investment funds such as the Potter County Employees’ Retirement Fund should not sell off holdings in a BP contracting partner, Transocean, as liability is expected to be borne by BP, rather then Transocean. He also reminded Retirement Board members that they have the option of instructing C. S. McKee to change investments of the fund balance based on issues of social responsibility or personal preference. At the same time, Mr. Davidek emphasized that C. S. McKee has an impressive track record and remains committed to a conservative, long-range investment strategy to achieve the fund’s growth goals of 7.5 percent annually.

He spoke in detail about C. S. McKee’s assessment of investment opportunities in health care suppliers and providers, energy firms, international companies, as well as C. S. McKee’s Aggregate Fixed Income investment decisions and strategies.

Mr. Davidek fielded questions from Retirement Board members. Asked for a forecast of second quarter 2010 results, he replied that April numbers were encouraging, while May has been disappointing. He also said that board members can obtain daily reports of the fund’s status by contact C.S. McKee.

ADJOURNMENT: Commissioner Kefover moved to adjourn. Chief Clerk Brown seconded. All in favor. The meeting was adjourned at 1:05 pm.

Prepared by Paul W. Heimel

Potter County Commissioners Agenda For July 29, 2010

~ AGENDA ~

POTTER COUNTY COMMISSIONERS MEETING

July 29, 2010

CALL TO ORDER

ROLL CALL

PUBLIC COMMENT

MINUTES – 7/15/10

NEW BUSINESS

· BOARD RESIGNATION – Jessica Songster has submitted her letter of resignation from the Potter County Hospital Authority effective July 15, 2010.

· APPOINTMENT - Patty Bowman to the Potter County Hospital Authority effective July 29, 2010 to fill the unexpired term of Jessica Songster through December 12, 2012.

· APPOINTMENTS – Jean Wilson, PCHS, recommends the following for appointment to the 2010 Emergency Food and Shelter Program Board:

o William Krog – Chairman

o Sr. Phyllis Schleicher

o Commissioner Susan Kefover

o F. Thomas Howland

o Jason Bange

o Alyce Reese

o Dorrie Taylor

o Diana Ewing

o Kenneth Straub

o Fr. James Campbell

o Pastor Scott Ogden

CONTRACTS AND AGREEMENTS

· AGREEMENT – Between Potter County and Rieders, Travis, Humphrey, Harris, Waters & Waffenschmidt for counsel fees.

· PCHS CONTRACTS

AGING 2009/10 2010/11

Lifeline Systems Company d/b/a

Philips Lifeline

PERS monthly rental $25 No Change

Medication Dispenser monthly rental $50 No Change

7/1/10 to 6/30/11

Keystone Rural Health Consortia

Physician Consultation Services $120/hr. No Change

7/1/10 to 6/30/11

CHILDREN AND YOUTH

Oswayo Valley School District

School Based ICM Services

Per year per school $6,000 No Change

7/1/10 to 6/30/11

EARLY INTERVENTION

Guidance Center

Special Instruction (per 15 minutes) $27.71 No Change

Physical Therapy (per 15 minutes) $31.45 No Change

Occupational Therapy (per 15 min) $31.45 No Change

Speech Therapy (per 15 min) $31.45 No Change

7/1/10 to 6/30/11

DRUG AND ALCOHOL

PYRAMID HEALTHCARE, INC., # 077019

Non-Hospital Detox Adult $209.00 $219.00

Short Term (-42 Days) Adult $176.00 $188.00

Moderate Term (42-90 Days) Adult $176.00 $188.00

Short Term (-42 Days) Adult Co-occurring $219.00 $226.00

PYRAMID HEALTHCARE, INC., # 077014

Halfway House Male Only $87.00 No Change

PYRAMID HEALTHCARE, INC., # 077018

Halfway House Adult Male Only $84.00 $87.00

Pyramid Healthcare Inc., #077026

Halfway House Adult Female Only $92.00 No Change

Halfway House Adult Co-occurring Female Only $109.00 No Change

Pyramid Healthcare Inc., Bellville #447027

Moderate Term (42-90 Days) t Male Only $172.00 No Change

Long Term (90+ Days) Male Only $172.00 No Change

Short Term (-42 Days) Male Only $172.00 No Change

Ridgeview Adolescent Treatment Center #707235

Moderate Term (42-90 Days)

Female Only/Male Only $196.00 $199.00

Long Term (90+ Days)

Adolescent Female Only / Male Only $192.00 $194.00

Short Term (-42 Days)

Adolescent Female Only / Male Only $206.00 $214.00

7/1/10 to 6/30/11

MENTAL HEALTH

HSS Systems

Monthly Rate: plus $1,050.00 $1,075.00

Synergy Maintenance Agreement 179.67 179.67

Total Monthly Costs $1,229.67 $1,254.67

Yearly Rate: plus $12,600.00 $12,900.00

2,156.04 2,156.04

Total Yearly Costs $14,756.04 $15,056.04

7/1/10 to 6/30/11

Erin Andrews

On-call duties:

Monday – Thursday $ 50.00/day No change

Friday $ 75.00/day No change

Saturday, Sunday $100.00/day No change

& Holidays

Crisis response:

Monday – Thursday additional stipend $ 50.00 No change

Friday additional stipend $ 75.00 No change

Saturday, Sunday additional stipend $100.00 No change

Mileage: $ .38 /mile No change

7/1/10 to 6/30/11

Dickinson Mental Health Center

Family Based Mental Health Services

Maximum Amount $44,814.84 $38,823.00

Mental Health Crisis/Emergency Services

Maximum Amount $68,288.51 $66,808.00

Mental Health Partial Hospitalization Program

Maximum Amount $29,627.52 $3,121.00

Mental Health Psychiatric Outpatient Services

Maximum Amount $247.857.52 $219,927.00

Mental Health Psychiatric Rehabilitation Serv.

Maximum Amount $30,000.00 No Change

7/1/10 to 6/30/11

MENTAL RETARDATION

Erie Homes, Inc.

Companion Services (Level 3) (15 minutes) $ 4.39 No Change

Home and Community Habilitation

(Unlicensed – Level 2) (15 minutes) $ 4.03 No Change

Home and Community Habilitation

(Unlicensed – Level 3) $ 4.27 No Change

Home and Community Habilitation

(Unlicensed – Level 3 Enhanced) $ 5.01 No Change

Licensed Day Habilitation, Older Adult

Living Center $ 2.67 No Change

Respite – In Home 15 min. (level 2) $ 4.18 No Change

Respite – In Home 24 hours (Level 2) $264.88/Day No Change

Respite – In Home 24 hours (Level 3) $ 55.73/Day No Change

Respite – Licensed Out-of-Home (Basic) (15min) $ 4.08 No Change

Respite – Licensed Out-of-Home 24 hours $199.56/Day No Change

(Level 2) $137.15/Day No Change

Respite – Licensed Out-of-Home 24 hours

(Level 3) $945.57/Day No Change

Transportation (Zone 1) $ 7.31/Trip No Change

Transportation (Zone 2) $ 27.23/Trip No Change

Transportation (Zone 3) $ 66.49/Trip No Change

7/1/10 to 6/30/11

TRAINING REQUESTS

· Darcy Shutt (PCHS) – Volunteer Recruitment Training & Medicare Annual Enrollment Session, August 11-12, 2010, State College, Pa. Request for meals, mileage and lodging ($214.84) expenses. There is no registration fee.

Purpose: Two trainings. PCAAA was selected to participate in an Apprise Volunteer Recruitment Training (mileage and hotels costs will be reimbursed).

· Janet Long (PCHS) – HCBS Provider Meeting, August 11, 2010, Mechanicsburg, Pa. Request for meals, mileage and lodging ($81.75) expenses. There is no registration fee.

Purpose: Meeting with OLTL & P4A for important updates pertaining to the PDA Waiver program

· Keegan Barnard (PCHS) – Service Coordinator Training, August 12, 2010, State College, Pa. Request for meals, mileage and lodging ($83.45) expenses. There is no registration fee.

Purpose: Mandatory training

· Crystal Thomas (PCHS) – Provider Monitoring, August 4, 2010, Washington, Pa. Request for meals, mileages and lodging ($87.20) expenses. There is no registration fee.

Purpose: Touring Greenbriar treatment facility as required by BDAP for contract

· Pauline Kleintop, Pat Nichols (Elected Auditors) – Auditors’ Convention, October 2-7, 2010, Gettysburg, Pa. Notification of expenses: Meals ($302.11 each), mileage, lodging ($470.29 each), and registration fee ($200.00 each).

Notification only - NO ACTION IS REQUIRED

PERSONNEL

· CORRECTION TO TEMPORARY EMERGENCY HIRE– Dee Walters as Case Manager I, Class IV

· NOTIFICATION OF HIRING – Toni Fourness as First Deputy Treasurer effective July 26, 2010. No action is required.

· TEMPORARY EMERGENCY HIRE – Judy Snyder as Secretary/Clerk II, Class IV in the Potter County jail effective August 2, 2010 at an hourly rate of $9.17. This is necessary to cover medical leave through August 25, 2010

CHIEF CLERK REPORT

· Applications for County Liquid Fuels Tax Funds for county aid as follows:

    • Roulette Township - $3,508.54

ANY OTHER BUSINESS TO COME BEFORE THE BOARD

COMMISSIONERS’ REPORTS

BILLS

Potter County Human Services

PAYROLL CHECKS - Check #'s 3343-3350

$5,561.29

PAYROLL AUTOMATIC DEPOSITS

$50,313.63

PAYROLL CHRISTMAS CLUB DEPOSITS

$1,800.00

PAYROLL TAX TRANSFERS(EFTPS)

$20,015.03

STATE TAX WITHHOLDINGS (ETIDES)

$2,565.15

PASCDU

$232.44

ACCOUNTS PAYABLE CHECKS - Check #’s 35604-3535754 - 07/29

$103,040.45

Benefits transfer (7/20,7/27)

$2,229.34

Total Checks Written

$185,757.33

Potter County Courthouse

Fund #

Fund Description

Check #'s

Voided Check #'s

Voided Check Amt

Total

10

Payroll Checks

80958 - 81000

$26,266.97

10

Payroll - Direct Deposit

9005643 - 9005713

$50,654.19

10

General Fund - Accounts Payable

99321 - 99393

99390-99391

$7,571.26

$51,519.90

10

General Fund - A/P Manual Checks

907301076 - 907301080

$107,249.13

11

Local Emergency Planning

1657 - 1663

1662

$131.93

$3,739.72

12

911 Wired

3535 - 3540

$1,011.79

16

911 Wireless

1568 - 1570

$250.88

17

Saulter Preserve

99394

$23.29

18

Automation Fund (Civil)

99395

$508.19

28

Domestic Relations IV-D

638

$405.00

34

V.O.J.O.

99396 - 99397

$1,873.27

35

Victim Services/RASA

99398

$2,620.56

38

Divorce Fund

99399

$17,455.75

Potter County Courthouse – First of the Month Payments

Fund #

Fund Description

Check #'s

Voided Check #'s

Voided Check Amt

Total

10

General Fund - Accounts Payable

99402 - 99412

$47,791.75

10

General Fund - A/P Manual Checks

99027

$20.00

12

911 Wired

3541

$189.49

16

911 Wireless

1571

$129.51

35

Victim Services/RASA

99413

$400.00

Potter County Courthouse – Special Run – 7/22/10

Fund #

Fund Description

Check #'s

Total

Notes

12

911 Wired

3533 - 3534

$77.13

Ck#3525 voided (two checks required) & Ck #3532 voided - blank from printer

16

911 Wireless

1566 - 1567

$101.87

Void - two checks required

Next Meeting: August 13, 2010

ADJOURNMENT

Prepared by Lucinda Weakland